Motorhome & Travel Trailer Rental Policies

All of Sphere Rental motor homes are non-smoking.  Motor Homes are not permitted off of paved roads, no dirt roads please. Motor Homes are not authorized to be used at Burning Man. Evidence of smoking, pets (without a pet deposit) or of dirt roads will result in a $250 fee. Please do not put bikes or any other hard, sharp or loose items inside the trailer.  They scratch the interior and that is very expensive and can be impossible to repair.  We charge $50 for any abuse of this rule in addition payment by the renter for any repairs needed.

Well-behaved, house broken pets are welcome, unless they pose a health or safety risk or they are prohibited by law. Our policy requires a non-refundable pet fee. Owner is financially responsible for any damage done by their pet, including deep cleaning due to accidents. All animals must be declared during pick-up and attended to and under control at all times. If there is evidence of an animal that was not declared, a $250 fee will be assessed in addition to any financial responsibility for damages or deep cleaning.

A $2,500 Damage and Cleaning Deposit will be required at time of pick-up. Renter is responsible for cleaning and any damage done to the motorhome between pick-up and drop-off. Renter is responsible for any loss of business and/or for the cost to accommodate future rentals due to damage that happened between their pick-up and drop-off times. Deposits can be made by major credit card or cash. Checks are accepted with a minimum of 7 days before departure only.

The deposit will be refunded within 48 hrs of drop-off and only after a return inspection is complete. The full deposit will be refunded when the motorhome has been returned undamaged, clean, with all the supplied items and no other charges have been made. (It can take 2-7 business days for funds to process on major credit cards).

A fee of $300.00 will be required at the time of reservation and that fee will go towards the final rental price. See “Cancellation” below for our refund policy.

Full refund of reservation deposit is available up to 30 days before departure minus a $75.00 service fee. Reservation deposits are not refundable within 30 days of departure. Remainder of rental cost will be due 15 days prior departure. Full rental will not be refundable if canceled within 15 days of Departure.

Should you need to cancel within 30 days of your rental your deposit maybe used as a credit towards a future rental. Credits must be supported by an additional rental. And must be used in the same calendar year. Since we usually only fill up on weekends, we ask you to lock in your plans before booking a snowmobile.

All drivers must be 25 years or older and have a valid drivers license.

Daily rentals are done in 24 hour periods. Plan on 1 hour for pick-up and ½ hour for drop-off. Times are scheduled between 6 and 8 PM. If the motor home is not dropped off at the scheduled time, the renter will be charged at an hourly rate of $25.00 plus any loss of business or incurred charges to accommodate the next renter due to tardiness or damage affecting another renter. Renter is responsible for any damage to trailer from pick-up time to drop-off time.

Changes can be made up to 21 days in advance, so long as available, with a $25.00 change fee per change.  If you’re wanting to add days to your reservation there will be no change fees.

Loss of any item will incur a charge of $15.00 plus the replacement cost of said item.

All rental charges and deposits are to be paid in full 15 days prior departure. Personal checks will not be accepted within 21 days prior departure. Cash and payment by Visa or Master Card are accepted up 15 days prior departure.

Sphere Rental motorhome is not allowed out of the lower 48 states. Trailers cannot be taken to Mexico, Burning Man or Canada. Without prior written authorization. 

The propane tanks are full, and the black and gray tanks are empty when you depart.  Please return them in the same condition or a $20.00 charge per tank (propane, black, gray) will be charged, up to $60.

For any equipment failure, please call me at 435-840-5586 or 801-638-8191.

Your own motor vehicle insurance or credit card may cover loss or damage to the vehicle. Failure to return the vehicle within 72 hours of the expiration of the rental period may constitute a criminal offense under Utah law and subject you to the maximum penalty for theft of a motor vehicle.

Trailer Rental Policies

All of Sphere Rental trailers are non-smoking.  Trailers are not permitted off of paved roads, no dirt roads please. Trailers are not authorized to be used at Burning Man. Evidence of smoking, pets (without a pet deposit) or of dirt roads will result in a $250 fee. Please do not put bikes or any other hard, sharp or loose items inside the trailer.  They scratch the interior and that is very expensive and can be impossible to repair.  We charge $50 for any abuse of this rule in addition payment by the renter for any repairs needed.

 

Well-behaved, house broken pets are welcome, unless they pose a health or safety risk or they are prohibited by law. Our policy requires a non-refundable pet fee. Owner is financially responsible for any damage done by their pet, including deep cleaning due to accidents. All animals must be declared during pick-up and attended to and under control at all times. If there is evidence of an animal that was not declared, a $250 fee will be assessed in addition to any financial responsibility for damages or deep cleaning.

 

You must have a 7-way/round plug, a trailer brake control switch (A trailer brake control switch communicates with the electric brakes on the trailer.  It is a box under the dash of the towing vehicle. This is usually not included in a standard tow package.  Trailer brakes are required in most states to tow any trailer 3000 pounds or heavier http://drivinglaws.aaa.com/laws/trailer-brakes/ is a good resource.) and a secure trailer hitch with a ball.  Proper electrical wiring (round seven or 7-way, same thing) is required to tow Sphere Rental trailers. A round 5, 6 or straight 4 will not work.  If you show up to pick up a trailer and we find that you do not have a trailer brake switch and/or a round seven plug then you will be responsible for payment in full without the trailer being given. I will not have enough time to rent to someone else if you cannot fix the tow vehicle’s wiring problem. Please check your wiring before you come to pick-up a trailer.

Diagram of the 7-pin/7-round trailer connector

You will need a Trailer Brake Control Switch/Box installed under dash in towing vehicle or if your vehicle is 2011 or newer, it may be built in. In most cases a trailer control box is state law unless it is under 3,000 pounds.

 

Proof of current insurance is required at the time of departure.  Please verify with your insurance carrier that they transfer liability to the trailer.

 

A $500.00 Damage and Cleaning Deposit will be required at time of pick-up. Renter is responsible for cleaning and any damage done to the trailer between pick-up and drop-off. Renter is responsible for any loss of business and/or for the cost to accommodate future rentals due to damage that happened between their pick-up and drop-off times. Deposits can be made by major credit card or cash. Checks are accepted with a minimum of 7 days before departure only.

 

The deposit will be refunded within 48 hrs of drop-off and only after a return inspection is complete. The full deposit will be refunded when the trailer has been returned undamaged, clean, with all the supplied items and no other charges have been made. (It can take 2-7 business days for funds to process on major credit cards).

 

A fee of $100.00 will be required at the time of reservation and that fee will go towards the final rental price. See “Cancellation” below for our refund policy.

 

A full refund of the reservation deposit is available up to 30 days before departure minus a $25.00 service fee. The reservation fee is not refundable within 4 weeks of departure but can be used at another date.

 

All drivers must be 25 years or older and have a valid drivers license.

Daily rentals are done in 24 hour periods. Plan on 1 hour for pick-up and ½ hour for drop-off. Times are scheduled between 6 and 9 PM. If the trailer is not dropped off at the scheduled time, the renter will be charged at an hourly rate of $25.00 plus any loss of business or incurred charges to accommodate the next renter due to tardiness or damage affecting another renter. Renter is responsible for any damage to trailer from pick-up time to drop-off time.

Changes can be made up to 21 days in advance, so long as available, with a $25.00 change fee per change.  If you’re wanting to add days to your reservation there will be no change fees.

Loss of any item will incur a charge of $15.00 plus the replacement cost of said item.

All rental charges and deposits are to be paid in full at time of pick-up. Personal checks will not be accepted within 7 days of pick-up. Cash and payment by Visa or Master Card are accepted up to or on the day of departure.

Sphere Rental trailers are not allowed out of the lower 48 states. Trailers cannot be taken to Mexico, Burning Man or Canada.

The propane tanks are full, and the black and gray tanks are empty when you depart.  Please return them in the same condition or a $20.00 charge per tank (propane, black, gray) will be charged up to $60.

For any equipment failure, please call me at 435-840-5586 or 801-638-8191.

Your own motor vehicle insurance or credit card may cover loss or damage to the vehicle. Failure to return the vehicle within 72 hours of the expiration of the rental period may constitute a criminal offense under Utah law and subject you to the maximum penalty for theft of a motor vehicle.